Terms & Conditions
- THESE TERMS
1.1 These terms and conditions set out the basis on which Voicecom Technologies Ltd provides products and services to their customers.
1.2 Additional terms may apply to the customer’s use of some of Voicecom Technologies Ltd’s services. If so, Voicecom Technologies Ltd will tell the customer what those terms are – these additional terms will generally be incorporated into the Final Proposal. If there is any conflict between these terms and any additional terms, the additional terms will prevail.
2.1 “agreement” means the Final Proposal and these terms and conditions.
“customer” means the Voicecom Technologies Ltd customer who is liable for the costs under this agreement.
“Voicecom Technologies Ltd” means Voicecom Technologies Limited, QFS Building, 1 Baker St, Invercargill 9812
“Equipment” means any equipment supplied by Voicecom Technologies Ltd or a third party to the customer for the provision of Services from time to time.
“Final Proposal” means the document signed by the customer that sets out the services to be provided by Voicecom Technologies Ltd, the length of the contract and the cost of the services.
“Mobile Device” means any mobile hardware other than SIM cards (including but not limited to handsets and accessories) that the customer orders from Voicecom Technologies Ltd from time to time.
“Services” means any or all of the services that Voicecom Technologies Ltd have agreed to provide the customer as set out in the Final Proposal and as varied from time to time.
“Website” means www.voicecom.co.nz.
- COMMENCEMENT OF AGREEMENT
3.1 This agreement commences from the date the services are commenced/installed and continues until it is terminated pursuant to this agreement.
- VOICECOM TECHNOLOGIES LTD’S SERVICES
4.1 If required and at the discretion of Voicecom Technologies Ltd, Voicecom Technologies Ltd may sub-contract other carriers to provide part of any Service.
4.2 Voicecom Technologies Ltd will use all reasonable endeavours to make the Services available to the customer at all times. However, due to the nature of telecommunications and the reliance placed on networks and services owned by other people, Voicecom Technologies Ltd cannot guarantee that the Services will always be available or fully functioning. If the Services are unavailable for any reason Voicecom Technologies Ltd will endeavour to restore the Services as soon as possible. If the customer needs assistance in using the Services they should email firstname.lastname@example.org
4.3 While Voicecom Technologies Ltd takes all reasonable security precautions, due to the nature of telecommunications services Voicecom Technologies Ltd cannot guarantee the confidentiality of any calls or transmissions the customer makes using the Services.
4.4 Voicecom Technologies Ltd may suspend or restrict any of the Services at any time if:
(a) Voicecom Technologies Ltd considers it necessary to protect or maintain their network or anyone else’s network; or
(b) Voicecom Technologies Ltd believes that the customer has breached any of their terms and conditions. Network charges will still apply during the period of any suspension, and if the Services are suspended because of a breach by the customer, Voicecom Technologies Ltd may charge the customer a reconnection fee if the Services are recommenced.
5.1 Voicecom Technologies Ltd will invoice the customer monthly for the Services. The customer must pay the total amount on the invoice on or before the 20th day of the month following the month the invoice is dated, regardless of whether the customer or someone else used the Services.
5.2 If the customer does not pay any invoice on the due date, Voicecom Technologies Ltd may:
(a) charge the customer interest on the overdue amount from the due date until the date the customer pays, at the rate of 4% per month; and
(b) withhold any rebate, discount or similar incentive which would otherwise be available to the customer; and
(c) suspend or restrict the customer’s service; and
(d) recover from the customer any debt recovery and/or litigation costs; and
(e) require the customer to put in place a direct debit or credit card payment arrangement for payment of the invoices
5.3 Usage-based charges (such as toll calls) are payable in arrears.
5.4 If at any time, or in respect of any period, the customer uses more than the allocated Services that they have contracted to purchase/use for that time or period, the customer will be charged and must pay for any excess Services used.
5.5 Voicecom Technologies Ltd may vary the charges from time to time. If any charge increases, Voicecom Technologies Ltd will give the customer reasonable notice of the increase.
5.6 If the customer believes the invoice contains a mistake, the customer must advise Voicecom Technologies Ltd in writing within 21 days of the date of the invoice. The customer may only withhold payment of the disputed part of the invoice. If Voicecom Technologies Ltd agrees there has been a mistake on the invoice, Voicecom Technologies Ltd will apply the appropriate correction to the customers account, which will be displayed on the customers next monthly Voicecom Technologies Ltd invoice. If Voicecom Technologies Ltd finds that no mistake has been made, the customer must immediately pay the invoice without set-off or deduction and if payment is made past the due date the customer must also pay penalty fees for late payment be. Voicecom Technologies Ltd is not required to correct mistakes if notified after 21 days of the date of invoice.
5.7 Voicecom Technologies Ltd may at its discretion impose a credit limit on the customers account.
5.8 If the customer breaches any term of this agreement, and Voicecom Technologies Ltd incurs costs as a result, the customer will be liable for those costs and must reimburse Voicecom Technologies Ltd on demand.
5.9 All freight charges will be charged back to clients with the exceptions, where the relevant Letter of Agreement; Scope of Works; Proposal Document or Customer Contract expressly excludes the cost of delivery of hardware.
5.10 All pricing shown in quotations and on the Final Proposal are exclusive of GST.
5.11 All charges are shown in New Zealand Dollars (NZD) unless otherwise stated.
- USING VOICECOM TECHNOLOGIES LTD’S SERVICES
6.1 The customer agrees that they will not use the Services or permit the Services to be used in any way which:
(a) breaks any laws or infringes anyone’s legal rights;
(b) could interfere with or damage Voicecom Technologies Ltd’s network, any other operator’s network, or another customer’s enjoyment of Voicecom Technologies Ltd’s services;
(c) is malicious, obscene or offensive; or
(d) could introduce anything (including any virus) that may harm Voicecom Technologies Ltd’s or any third party equipment or software.
6.2 The customer agrees that it will:
(a) comply with any reasonable restrictions imposed or instructions or directions given by Voicecom Technologies Ltd regarding the use of the Services;
(b) ensure that all information the customer gives Voicecom Technologies Ltd is correct. Where any information the customer has previously supplied to Voicecom Technologies Ltd changes (such as contact details) the customer must provide Voicecom Technologies Ltd with updated information as soon as possible;
(c) not use any handset or other equipment that is not specifically approved by Voicecom Technologies Ltd for use on its network;
(d) indemnify Voicecom Technologies Ltd against any legal action taken against it in connection with the customer’s use of the Services;
(e) not use the Services to spam, mail bomb, upload or publish any offensive or unlawful material, harvest information about others, create a false identity, transmit or upload material which breaches any third party right (including any intellectual property right), discriminates against any person or group, is false, inaccurate, misleading or deceptive or similar activity;
(f) keep confidential any password or PIN number which is used by the customer to access the Services. Voicecom Technologies Ltd recommends that the customer change these on a regular basis for security reasons. The customer must change their password or PIN number if asked to do so;
(g) authorise Voicecom Technologies Ltd to act on any verbal instructions the customer gives it in relation to the Services. The customer should notify Voicecom Technologies Ltd which of their staff are authorised to make changes to their account;
(h) allow Voicecom Technologies Ltd employees and contractors access as and when they reasonably require (and the customer must obtain any necessary consents to provide such access) if Voicecom Technologies Ltd needs to install equipment and carry out work at the customers premises. If the customer does not allow Voicecom Technologies Ltd employees and contractors to access their premises, the customer’s ability to use the Services may be adversely affected; and
(i) make sure nothing is connected to Voicecom Technologies Ltd’s network unless it has a Telepermit or is otherwise approved by Voicecom Technologies Ltd. This helps to ensure that the customer’s Mobile Device does not damage the network, although this does not mean that the network will always remain compatible with the customer’s Mobile Device.
- MOBILE SERVICES
7.1 This clause applies if Voicecom Technologies Ltd provides mobile services to the customer.
7.2 If the customer downgrades or cancels the mobile pricing plan on any of their mobile Services, then the customer may be liable to pay administration and/or early termination charges as described in clause 15.2 below in respect of those mobile Services. If the customer upgrades their plan there will be no administration charge and the new plan will take effect from the 1st of the following month.
7.3 Mobile connections on a term commitment will automatically revert to the advertised open term pricing after the initial term has expired. At this time there will be the opportunity to revisit the pricing and term.
7.4 Mobile Voice Plans:
(a) If the customer’s mobile voice plan includes any bundled minutes and the customer does not use all of their bundle of minutes in any month the unused portion at the end of the month cannot be carried forward or redeemed. Bundled minutes do not include calls to international numbers, 0900 calls, operator assisted and directory related services and calls to special numbers.
(b) All mobile to land (national and international) and mobile to mobile calls made within New Zealand are calculated to the nearest second at 1/60th the appropriate per minute rate, then rounded up to the nearest cent. There is a one minute minimum charge for all calls.
(c) All international roaming calls, operator assisted calls and calls to 0900 numbers are charged on a minute plus minute basis.
7.5 Mobile Data and Mobile Group Data:
(a) Data used in each data session will be charged against the customer’s data plan allowance in whole 10KB packets, with part packets rounded up. Megabyte usage is based on the amount of data transferred (both uploading and downloading).
(b) If the customer’s mobile data or group data plan includes any bundled megabytes, and the customer does not use all of their bundle of megabytes in any month the unused megabytes at the end of the month cannot be carried forward or redeemed.
- INTERNET SERVICES
8.1 This clause applies if Voicecom Technologies Ltd provides internet services to the customer.
8.2 If the customer downgrades or cancels the plan on any of their internet Services, then the customer may be liable to pay administration and/or early termination charges as described in clause 14.2 below in respect of those internet Services. If the customer upgrades their plan there will be no administration charge and the new plan will take effect from the 1st of the following month.
8.3 Voicecom Technologies Ltd may without notice to the customer remove any emails that remain on their servers for more than 90 days. The customer is responsible for downloading from Voicecom Technologies Ltd’s email server to the customer’s computer any email that they wish to keep.
8.4 The customer must not knowingly transmit any virus or other disabling feature or use the Services in a manner which is likely to or is intended to damage or compromise the security of Voicecom Technologies Ltd’s network or anyone else’s network.
8.5 The customer must use the internet services in a reasonable and responsible manner and only use the internet services for the purposes that they are provided for.
8.6 The customer must not have more than one connection to the Service using the customer’s user ID at any time. If for any reason the customer does have simultaneous connections Voicecom Technologies Ltd reserves the right to charge the customer $5.00 per hour (or part hour) for each additional connection.
8.7 If at any time, or in respect of any period, the customer uses more than the allocated internet services that they have contracted to purchase/use for that time or period, the customer will be charged and must pay for any excess internet services used.
8.8 Voicecom Technologies Ltd is not liable for any inaccurate, illegal or offensive information which may be obtained from the internet from the customer’s use of the Services.
8.9 Voicecom Technologies Ltd is not liable for any viruses or other harmful code that the customer may download via the internet using the Services.
8.10 The customer will be responsible for protecting the customer’s computer against any virus, unauthorised access or spam and to the extent permitted by law, Voicecom Technologies Ltd accepts no liability in relation to any virus, unauthorised access or spam experienced by the customer.
8.11 The customer will indemnify Voicecom Technologies Ltd against all liability, losses and costs that Voicecom Technologies Ltd incurs:
(a) through the customer’s failure to do any of the above;
(b) through the customer’s failure to perform any other obligation that it may have under this agreement; or
(c) as a result of any claim made against Voicecom Technologies Ltd by a third party as a result of the customer’s use of the internet services, including as a result of material that the customer generates or disseminates by using the internet services.
8.12 All internet services are subject to the fair use policy set out in this clause:
(a) The customer agrees that their use of their internet service must be fair, reasonable, and not excessive, as reasonably determined by Voicecom Technologies Ltd from time to time by reference to the average customer profiles and estimated customer usage of the Voicecom Technologies Ltd data Services.
(b) If the customer’s usage of the internet services materially exceeds estimated use patterns over any day, week or month (or other period of time as determined by Voicecom Technologies Ltd) or is inconsistent with normal usage patterns, then, in addition to potentially being liable for excess usage charges, the customer’s usage may be excessive or unreasonable.
(c) Voicecom Technologies Ltd’s internet services are offered for normal business use by the customer only.
(d) No internet service allows for activities aimed at making profit or reselling the internet service or using the internet service in an unfair or excessive way and any such use of the internet service is a breach of this agreement.
(e) If Voicecom Technologies Ltd is of the view that the customer’s use of the internet services is excessive or unreasonable, it may contact the customer to advise them. If the customer does not alter their usage of the internet services after a request to stop, Voicecom Technologies Ltd may, without further notice, charge the customer for the excessive and/or unreasonable element of the customer’s usage or suspend, modify or restrict use of the customer’s internet services or withdraw access to the internet services.
8.13 Internet speed:
(a) Downstream and upstream speeds are based on a theoretical maximum, and actual speeds will be affected by various factors including NZ and overseas networks, the particular modem and computer technology, internal wiring and other environmental factors. Speeds will vary depending on how many people are on the network at the same time both in the customers premises and in general on the Internet. This is also true for overseas networks when accessing content, such as websites or streaming video.
(b) Content such as web pages and videos are stored on ‘content servers’ so the customer can access them via their internet connection. Content servers within New Zealand and overseas can reduce the rate (bandwidth) at which access to their content available (for instance, when they are very busy), this affects the time it takes to download content and thus the users internet speed.
(c) If connecting via Wi-Fi, the connection can be impacted by environmental factors like other wireless devices in the premises (such as mobile or digital phones) and even a neighbours’ Wi-Fi connection.
(d) The speed capacity of the devices the customer is connecting with may be a limitation, for instance the age of the WiFi adapter. Other hardware and software components can also limit the processing of bandwidth and thus the speed.
(e) The most reliable connection and faster speeds will be achieved by connecting devices directly to the modem via high-speed Ethernet wiring instead of using Wi-Fi. For example, a Cat5e is a high-quality copper cable, designed to deliver Ethernet standard services over short distances at speeds of up to 1Gbps.
8.14 Voicecom Technologies Ltd may intercept any communications of the customer for the purposes of complying with the Department of Internal Affairs’ Digital Child Exploitation Filtering System, or for the purposes of complying with lawful authority and in continuing to use the Voicecom Technologies Ltd internet services, the customer consents to this.
- DATA SERVICES
9.1 This clause applies if Voicecom Technologies Ltd provides data services to the customer.
9.2 Implementation of a data solution will be project managed through to completion. It is expected the customer’s IT department or IT contractor will provide the necessary resources to work with Voicecom Technologies Ltd during the project in order to ensure a timely and seamless implementation.
9.3 Although initial feasibility results may indicate the data service is available at a particular speed, it is possible that upon physical installation the speed anticipated or quoted may not be available. If this is the case then Voicecom Technologies Ltd may need to revisit the product and pricing and renegotiate the proposed solution.
9.4 Some data services installations are reliant on existing cabling from a third party telecommunications company’s demarcation point (often in basement or cabling room of building) through to the desired termination/delivery point. If this building cabling does not exist or is not of sufficient quality, the customer may be required to cover the cost of new building cabling to the desired termination/delivery point.
9.5 Data solutions with routers will include a managed router at each site and initial configuration of each router. Additional router configuration required after initial installation will be charged at $120 + GST per hour.
9.6 All Local Area Network configuration and Internet security, including supply of a suitable firewall appliance, is expressly the customer’s responsibility.
9.7 Managed router(s) will be configured and then sent to the customer’s site. Either the customer or the customer’s nominated IT contractor shall plug the router in to the pre-installed, labelled jack point. If the customer does not wish to do this, an onsite installation can be arranged for an additional $120 + GST per site.
9.8 In the unlikely event of a faulty router, the customer shall inform Voicecom Technologies Ltd immediately and return the faulty router. Voicecom Technologies Ltd will arrange for a replacement router to be configured and sent out via courier as quickly as is commercially practicable.
9.9 The Voicecom Technologies Ltd SIP Trunk product has been tested with most leading PBX products. However Voicecom Technologies Ltd does not guarantee compatibility to any specific product or future software release. It is the responsibility of the PBX vendor to perform compatibility testing. Voicecom Technologies Ltd will assist where it considers it appropriate with this testing.
9.10 Voicecom Technologies Ltd takes all reasonable precautions to ensure that the SIP Trunk solution is secure, but as the security of the PBX is beyond their control, Voicecom Technologies Ltd takes no responsibility if the PBX is compromised and fraudulent calling is generated.
9.11 Voicecom Technologies Ltd SIP Trunks are not recommended for services such as Eftpos, faxing and alarm monitoring. Voicecom Technologies Ltd can arrange a separate analogue phone line for these services.
9A. ULTRA-FAST BROADBAND
9A.1 This clause applies if Voicecom Technologies Ltd provides ultra-fast broadband services to the customer.
9A.2 The customer agrees that in using the ultra-fast broadband service, they will be bound by these terms and the terms of their Local Fibre Company’s End User Terms (which can be found at https://www.crownfibre.govt.nz/crown-partners/). The Local Fibre Company End User Terms relate to, amongst other things, the provision (including installation) and use of that part of the Local Fibre Company’s network which is located on the customer’s premises.
9A.3 The customer must pay for the costs of installation of ultra-fast broadband. On the day that ultra-fast broadband is to be installed, the customer will need to be present to meet with the Local Fibre Company’s technicians who will advise what is required for installation and the costs involved.
9A.4 In order to install the ultra-fast broadband at the customer’s property, land excavation may be required. The extent of restoration will depend on the policy of the Local Fibre Company. Generally, the Local Fibre Company will reinstate like for like, e.g. concrete where concrete has been used, but the Local Fibre Company do not guarantee to match surface finish and reinstatement will be limited to the area where the trench has been dug. The customer will be responsible for any further costs associated with the additional restoration.
9A.5 The following equipment will be installed at the property to allow ultra-fast broadband services to be used:
(a) The External Termination Point, which will remain the property of the Local Fibre Company;
(b) The Optical Network Terminal, which will remain the property of the Local Fibre Company; and
(c) Fibre Enabled Modem or Residential Gateway.
9A.6 If the customer changes to ultra-fast broadband, Voicecom Technologies Ltd cannot guarantee that the customer will be able to move back to ADSL Broadband. Any change in service may be subject to installation charges and an early termination fee will apply if the customer terminates before completion of the minimum contract period.
9A.7 Initially, the existing copper connection will remain in place for the provision of voice services. The customer agrees that they will migrate to a fibre based service as soon as it is available. At the time it is available, Voicecom Technologies Ltd will provide the customer with a minimum of 30 days’ notice to the commencement of the migration process. A technician will need to visit the customer’s premises to carry out the work, which may require internal access to the customer’s premises. A suitable time will need to be scheduled for the technician to visit the premises. The fibre voice service is reliant on the ONT having power to it and in the event of a power cut, the fibre voice service (and broadband) will no longer work. If the customer is reliant on their phone services for medical or important applications (e.g. emergency services) they should consider whether a fibre based service is appropriate to their needs. Voicecom Technologies Ltd does not guarantee that the fibre voice service will support all models of low speed analogue device (for example: home alarms, personal medical alarms, low speed modems, sky set top boxes, faxes, low speed modems, eft-pos). It is the customer’s responsibility to contact their relevant service provider to find out whether such services are compatible with fibre. The customer should not sign up for ultra-fast broadband if their provider cannot guarantee compatibility. Voicecom Technologies Ltd is not liable to the customer in relation to the foregoing.
9A.8 DigiMax UFB Plans are subject to the following;
(a) DigiMax enhanced Restore SLA is based on following: If fault is reported to Voicecom Technologies Ltd, troubleshooting completed, and fault lodged with fibre supplier by Midday – service restored by 7pm same day, If fault is reported to Voicecom Technologies Ltd after midday – fault restored by midday the following day.
(b) DigiMax enhanced restore SLA is currently only applicable in Chorus UFB areas: Auckland, Wellington, Rotorua, Taupo, Gisborne, Hastings, Palmerston North, Masterton, Blenheim, Timaru, Dunedin, Invercargill.
9B. MOVING ADDRESS
9B.1 This clause applies if the customer moves address and Voicecom Technologies Ltd provides data services and/or ultra-fast broadband services to the customer.
9B.2 The customer shall give Voicecom Technologies Ltd notice in writing at least 3 months prior to the moving date, advising the new address and the moving date. If Voicecom Technologies Ltd is able to continue providing the data services and/or ultra-fast broadband services, it will endeavour to ensure that the data services and/or ultra-fast broadband services will be available at the new address on the moving date.
9B.3 If the customer fails to provide Voicecom Technologies Ltd with sufficient notice of the moving date, Voicecom Technologies Ltd may be required to implement interim services to ensure the customer can access data services and/or ultra-fast broadband services at the new address on the moving date. The customer shall pay any additional costs incurred by Voicecom Technologies Ltd for providing the interim services.
9B.4 If a customer moves address within 12 months of installation of the data services and/or ultra-fast broadband services, the customer shall pay an additional ‘early move fee’, being 75% of the remaining charges of the first 12 months of the fixed term contract.
9B.5 If a customer moves address and the data services and/or ultra-fast broadband services during the initial fixed term contract the customer shall be required to pay for any additional costs Voicecom Technologies Ltd may incur from network operators.
9B.6 If the data services and/or ultra-fast broadband services that the customer is currently receiving are not available at the new address, Voicecom Technologies Ltd will provide an alternative solution for the customer, which may require that the customer enter into a new contract and minimum term.
9B.7 The customer must pay for any installation costs of data services and/or ultra-fast broadband services at the new address.
9C. WIRELESS BROADBAND
9C.1 This clause applies if Voicecom Technologies Ltd provides wireless broadband services to the customer
9C.2 Voicecom Technologies Ltd Wireless Broadband requires a specific Voicecom Technologies Ltd Wireless Broadband Modem. This will be supplied with the service.
9C.3 Voicecom Technologies Ltd does not guarantee that the service can be supplied at a particular location.
9C.4 If you use all your plan data, you will be charged $20 per additional 9GB block or part thereof, up to a maximum of 50GB. At this point the connection will be disabled until the end of the month, with no option to purchase more data.
9C.5 If your Voicecom Technologies Ltd Wireless Broadband service is disconnected for any reason, we cannot guarantee you will be able to connect back to a fixed line broadband service, particularly if there are capacity issues in your area. If you have an existing broadband connection with another provider, you are responsible for arranging for disconnection of this service.
9C.6 Voicecom Technologies Ltd Wireless Broadband is only available in certain 4G coverage areas. 4G coverage is not available everywhere.
9C.7 The Voicecom Technologies Ltd Wireless Broadband Modem contains a SIM card. You may not use this SIM card in any other device. It remains our property and you must return it to Voicecom Technologies Ltd on reasonable request.
9C.8 You may not use your Voicecom Technologies Ltd Wireless Broadband Modem to receive the Voicecom Technologies Ltd Wireless Broadband service at any other location other than the installed location. If you are moving, please contact us. If you are moving to a location within our Voicecom Technologies Ltd Wireless Broadband coverage area, you may be able to continue to use the service. If you are moving to a location outside our current Voicecom Technologies Ltd Wireless Broadband coverage area, you will need to end your contract with us. Early termination charges may apply.
9C.9 If we become aware that you are using your Voicecom Technologies Ltd Wireless Broadband Modem at a location other than the installed location we reserve the right to withhold, suspend, disconnect, or restrict your Voicecom Technologies Ltd Wireless Broadband service without notice. The reason we retain this right is that we need to be able to manage the network to ensure that all customers using the network receive a reliable and consistent service.
9C.10 If you choose to sign up with Voicecom Technologies Ltd Wireless Broadband on a term contract, and your service is disconnected before the completion of that minimum contract period, you will be charged an early exit fee of $199.
9C.11 The Voicecom Technologies Ltd Wireless Broadband Modem requires mains power. In the event of a power failure, service will not be available, including access to emergency services.
9C.12 If you choose to change to another broadband technology (e.g. ADSL), an availability check will need to be done for your address. Voicecom Technologies Ltd does not guarantee availability of an alternative broadband technology at your address.
9C.13 Any unused data within a monthly data allocation will not be carried forward to the following month.
9C.14 Upstream and downstream speeds are variable, and actual speeds will be affected by various factors including NZ and overseas networks, your modem and computer technology, internal home wiring and other environmental factors.
- CLOUD SERVICES
10.1 This clause applies if Voicecom Technologies Ltd provides cloud services to the customer.
10.2 In this clause:
“cloud services” means those Services which Voicecom Technologies Ltd from time to time agrees to deliver over the Internet to the customer;
“Content” means all data, information, documentation and content (in whatever form, including audio and visual) transmitted, shared, exchanged or otherwise made available by Voicecom Technologies Ltd to the customer;
“customer content” means all data, information, documentation and content (in whatever form, including audio and visual) transmitted, shared, exchanged or otherwise made available by the customer and/or its end users using the Services;
“Customer Offering” means services created by Customer for access and use by Customer’s customers and end users;
“Intellectual Property Rights” means registered and unregistered copyright, trademarks, trade names and branding, design, patents, trade secrets, knowhow, and all confidential information;
“Materials” means any user guide(s) and all other written materials which are provided to the customer by Voicecom Technologies Ltd from time to time and designed to assist or supplement the understanding, application or use of the Products and/or Services;
“Products” means any products and/or Services provided and/or offered by Voicecom Technologies Ltd and subscribed to by the customer;
“Service user” means the customer, the customer’s employees, the customer’s contractors, and the customer’s customers and end users;
“server” means the server(s) made available by Voicecom Technologies Ltd which hosts the customer content;
10.3 Voicecom Technologies Ltd provides some cloud services on a subscription basis. The term and fees payable for the cloud services are set out in the Final Proposal. As part of the cloud services, Voicecom Technologies Ltd will provide a server to host cloud services and the customer content.
10.4 Bundled (Inclusive Calling) Conditions
(a) Customers must have all Cloud services users on all sites on the Inclusive calling profile.
(b) The Inclusive calling plan is for standard business purposes only, excludes contact centres, continuous calling forwarding, premium calling services such as 0900.
(c) Fair Use Policy applies to Unlimited Calling. If use materially exceeds estimated customer use of this service (reference against customer profiles), we may ask the customer to moderate usage. If the customer fails to do so, Voicecom Technologies Ltd reserves the right to withdraw the service and\or recover any associated costs.
10.5 If Voicecom Technologies Ltd agrees to a trial period in the Final Proposal, then:
(a) this agreement shall be subject to a trial period;
(b) the trial period shall, unless terminated earlier pursuant to this agreement or provided for in the Final Proposal, be for a period of 28 days terminating at 11.59pm on the 28th day of the trial period;
(c) any provision of this agreement intended to survive termination of this agreement shall survive termination of the trial period and continue in full force and effect;
(d) at the end of the trial period, the customer shall elect by notice in writing to Voicecom Technologies Ltd whether to subscribe for the Services in accordance with this agreement or to terminate the Services;
(e) if the customer elects to terminate the agreement and gives Voicecom Technologies Ltd written notice of this prior to the end of the trial period, then the Services shall terminate at the end of the trial period and the customer shall be liable to pay for the Services through to that time but shall not be liable for any further notice or early termination fees payable pursuant to clause 14;
(f) if the customer does not give written notice of termination to Voicecom Technologies Ltd prior to the end of the trial period then, unless agreed otherwise by the parties, the termination provisions in clause 14 will apply.
10.6 Voicecom Technologies Ltd will use its reasonable endeavours to ensure its software has the necessary features to ensure the availability of cloud services. Voicecom Technologies Ltd will use commercially reasonable efforts to implement reasonable and appropriate security measures to assist the customer to secure the customer content.
10.7 The customer will:
(a) comply with all applicable laws, rules and regulations, including those regarding data privacy, copyright, and export control and the terms of this Agreement;
(b) use reasonable security precautions for providing access to the Services by its employees or other individuals to whom Customer provides access including private keys and other security options;
(c) cooperate with Voicecom Technologies Ltd’s reasonable investigation of outages, security problems, and any suspected breach of this Agreement;
(e) be responsible for the use of the Services or Customer Offering by the Customer, Service Users, any person to whom Customer has given access to the Content or Services, and any person who gains access to Customer’s Content or the Services;
(f) use commercially reasonable efforts to prevent unauthorized access to or use of the Services and immediately notify Voicecom Technologies Ltd of any known or suspected unauthorized use of customer’s account, the Services, or any other breach of security; and
(g) where the customer provides a Customer Offering, the customer must enter into an agreement with Customer’s customers or Service users which shall include the relevant terms of this Agreement and release Voicecom Technologies Ltd from any and all liability for damages or losses Service Users may incur as a result of using the Services or the Customer Offering.
(h) only use Voicecom Technologies Ltd cloud services in accordance with this agreement and use all reasonable endeavours to ensure all Service users comply with the terms of this agreement in connection with their access and use of Voicecom Technologies Ltd’s cloud services.
10.8 The customer will not reproduce, duplicate, copy, sell, resell or otherwise exploit Voicecom Technologies Ltd’s cloud services product.
10.9 The customer will not take any action which imposes or may impose (in Voicecom Technologies Ltd’s sole opinion) an unreasonable or disproportionately large load on Voicecom Technologies Ltd’s cloud services or the server.
10.10 The customer acknowledges and agrees that the plan they are on is the plan Voicecom Technologies Ltd believes to be the most appropriate for the customer based on the information provided by the customer as to its current requirements. If the information provided by the customer to Voicecom Technologies Ltd is inaccurate in any material respect or the customer’s use of the cloud services is materially greater than that advised to Voicecom Technologies Ltd prior to entering into this agreement, then this could adversely impact the performance of the Services and the customer may be liable for excess usage charges.
10.11 Voicecom Technologies Ltd does not control (or have any right or ownership), or have any knowledge of the customer content. The customer acknowledges that the customer content is the responsibility of the customer and that Voicecom Technologies Ltd cannot guarantee, nor is in any way responsible for, the accuracy and/or legality of any customer content.
10.12 Voicecom Technologies Ltd shall access the server and the customer content to the extent necessary to:
(a) ensure the continued operation of the Services;
(b) monitor the usage and operation of the Services;
(c) enable it to comply with this Agreement;
(d) ensure that the customer is in compliance with this Agreement; or
(e) comply with any law or regulation or the order of any applicable court or government or regulatory body.
10.13 Voicecom Technologies Ltd shall keep confidential and shall not disclose to any third party any of the customer content except as required to:
(a) comply with its obligations under this Agreement;
(b) enforce its rights under this Agreement against the customer or any Service user; or
(c) comply with any law or regulation or the order of any applicable court, government or regulatory authority.
10.14 The customer acknowledges that all Intellectual Property Rights in and to the Product, the Content and the Materials are owned by and will continue to belong (as between the customer and Voicecom Technologies Ltd) exclusively to Voicecom Technologies Ltd. The customer shall indemnify Voicecom Technologies Ltd against all loss, costs, expenses, demands of liability, whether direct or indirect, arising out of a claim by a third party alleging infringement of their Intellectual Property Rights where such infringement is caused, directly or indirectly by the use of the Products or the Materials in a form not specifically approved by Voicecom Technologies Ltd (whether modified or not) or in any manner or for any purpose not reasonably contemplated or authorized by Voicecom Technologies Ltd. The customer acknowledges that there is no transfer of title or ownership of any Intellectual Property Rights, or other rights in the Products, the Content or the Materials to the customer by virtue of this agreement.
10.15 All Voicecom Technologies Ltd service plans are subject to Voicecom Technologies Ltd’s fair use policy. Voicecom Technologies Ltd may apply its fair use policy where in Voicecom Technologies Ltd’s reasonable opinion, the customer’s use of the Services is excessive and/or has exceeded the fair use policy by reference to average customer profiles and estimated customer usage of the Services. If the customer’s usage of the Services materially exceeds estimated use patterns over any month, then, in addition to potential liable for excess usage charges, the customer’s usage will be excessive and/or unreasonable. If the customer’s usage is excessive and/or unreasonable, Voicecom Technologies Ltd may contact the customer to advise the customer that its usage is in breach of Voicecom Technologies Ltd’s fair use policy. Voicecom Technologies Ltd may then request that the customer alter is usage or consider changing its service plan to come within Voicecom Technologies Ltd’s fair use policy. If the customer’s unreasonable or excessive use continues, Voicecom Technologies Ltd will apply charges to the customer’s account for the excessive and/or unreasonable element of the customer’s usage of the Services.
- SUPPLY OF EQUIPMENT
11.1 Voicecom Technologies Ltd or a third party may from time to time supply Equipment to the customer in connection with the Services. Unless agreed otherwise, the customer will have no ownership rights to any equipment supplied by Voicecom Technologies Ltd.
11.2 The customer must not damage or interfere with the Equipment.
11.3 If the Equipment is lost or damaged while located on the customer’s premises, the customer shall pay the charges of Voicecom Technologies Ltd for repairing or replacing it as required.
11.4 Upon termination of this agreement, the customer shall return all Equipment to Voicecom Technologies Ltd within 30 days or the customer shall pay the cost of the Equipment, as determined by Voicecom Technologies Ltd.
- PHONE NUMBERS
12.1 Unless Voicecom Technologies Ltd has agreed otherwise, all addresses, phone numbers, electronic addresses and other codes allocated to the customer remain the property of Voicecom Technologies Ltd.
12.2 Voicecom Technologies Ltd may be required by law or for operational reasons to change the phone number(s) or electronic addresses allocated to the customer. If this is necessary, Voicecom Technologies Ltd will give the customer as much notice as reasonably possible of any such change.
- TERMINATION AND SUSPENSION
13.1 If there is no fixed term contract in place or the fixed term has expired, Voicecom Technologies Ltd may cease providing any Service by giving the customer not less than 30 days’ written notice.
13.2 The customer may give up any Service or terminate this agreement at any time by giving Voicecom Technologies Ltd not less than 30 days’ notice in writing and the customer must pay Voicecom Technologies Ltd (in each case within 30 days of the termination of the relevant Service):
(a) the charges throughout the 30 day notice period even if the fixed term has expired; and
(b) for any costs that Voicecom Technologies Ltd has paid (if any) for transferring the customer from one telephone company to another if the customer terminates any Service within a period of three months or less from the commencement of the Services; and
(c) if any promotional incentives were provided as part of the contract, they must be repaid in full. Examples of this could be free month(s), sign-on credits, free installation and other similar incentives.
termination of Services other than mobile, data and cloud services
(d) an early termination fee of 60 day’s normal charges for all terminated services (excluding mobile, data and cloud services, which are dealt with below), including the current month.
termination of data services
(e) for an early cancellation of a data connection, Voicecom Technologies Ltd’s early termination fee of 75% of unpaid charges for the remainder of the term.
termination of cloud services
(f) for an early cancellation of cloud services, Voicecom Technologies Ltd’s early termination fee of 75% of unpaid charges for the remainder of the term.
(k) any early termination charges that are payable under the Final Proposal; and
(l) any outstanding charges and other monies payable by the customer for the Services.
13.3 Voicecom Technologies Ltd may, without liability to the customer, terminate the provision of any Service and shall endeavour to provide the customer with reasonable notice in writing if:
(a) Voicecom Technologies Ltd determines that the relevant Service is not commercially viable; or
(b) a third party service provider or carrier does anything that prevents Voicecom Technologies Ltd from supplying that service; or
(c) Voicecom Technologies Ltd is unable to provide the relevant Service; or
(d) Voicecom Technologies Ltd decides to withdraw the relevant Service from general availability.
13.4 Voicecom Technologies Ltd may terminate this agreement, or the provision of any Service to the customer, immediately if:
(a) the customer breaches any term of this agreement; or
(b) Voicecom Technologies Ltd reasonably believes that the customer has supplied incorrect or misleading information; or
(c) the customer (or the directors or principals) goes into liquidation, bankruptcy or receivership (or it appears that any of these events are likely to happen); or
(d) the customer has a receiver or statutory manager appointed over any or all of their assets; or the customer is removed from the Companies Register (other than as a result of a solvent amalgamation), dissolved; or
(e) the customer dies.
13.5 If this agreement is terminated for any reason the customer must pay for the Services provided up to the date of termination. If the customer has prepaid for the Service, no refund is payable to the customer on termination unless Voicecom Technologies Ltd agree otherwise. Any remaining hardware subsidy for mobile services shall be forfeited upon termination (for any reason) of the agreement.
13.6 Voicecom Technologies Ltd may suspend provision of Services to the customer without liability if:
(a) Voicecom Technologies Ltd reasonably believes that the Services are being used (or have been or will be used) by the customer in violation of this Agreement;
(b) the customer does not cooperate with Voicecom Technologies Ltd’s investigation of any suspected violation of this Agreement;
(c) Voicecom Technologies Ltd believes that Services provided to the customer have been accessed or manipulated by a third party without the customer’s consent or in violation of this Agreement;
(d) Voicecom Technologies Ltd reasonably believes that suspension of the Services is necessary to protect Voicecom Technologies Ltd’s network, Voicecom Technologies Ltd’s other customers, or others in general;
(e) a payment for the Services is overdue by more than thirty (30) days;
(f) the continued use of the Services by the customer may adversely impact the Services or the systems or content of Voicecom Technologies Ltd or any other Voicecom Technologies Ltd customer;
(g) Voicecom Technologies Ltd reasonably believes that the use of the Services by customer may expose Voicecom Technologies Ltd, its affiliates, or any third party to liability; or
(h) suspension is required by law.
Voicecom Technologies Ltd will give the customer reasonable advance notice of a suspension under this clause 12.6 and a chance to cure the grounds on which the suspension are based, unless Voicecom Technologies Ltd determines, in Voicecom Technologies Ltd’s reasonable commercial judgment, that either suspension on shorter or contemporaneous notice or immediate suspension without notice is necessary to protect Voicecom Technologies Ltd, its other customers, or any third party from operational, security, or other risk or the suspension is ordered by a court or other judicial body. If the suspension was based on the customer’s breach of the customer’s obligations under this Agreement, then Voicecom Technologies Ltd may continue to charge the customer the fees for the Services during the suspension, and may charge the customer a reasonable reinstatement fee upon reinstatement of the Services, which shall be at Voicecom Technologies Ltd’s sole discretion.
- CONSUMER GUARANTEES ACT AND LIMITATION OF LIABILITY
14.1 The customer agrees that, if they are using the Services for the purposes of a business, the Consumer Guarantees Act 1993 statutory guarantees do not apply to their connection or the Services to the maximum extent permitted by the legislation. The customer agrees (whether the customer is using the services for the purposes of a business or otherwise) that Voicecom Technologies Ltd excludes and do not have any liability of any kind (whether in contract tort or otherwise) to the customer or anyone claiming through the customer, relating to any economic loss, loss of profits or revenue, loss of data, lost business or missed opportunities, wasted expenditure or savings the customer might have had or any form of indirect or consequential loss or damage whatsoever arising from:
(a) the customer’s connection to the Voicecom Technologies Ltd network or the content or supply of any Services;
(b) the customer’s use of the Mobile Device;
(c) the failure, interruption or delay in the supply of, any Services or any part of them or any negligence in this regards;
(d) the fitness of all or any of the Services or Equipment for any particular purpose;
(e) errors in or omissions from any directory listing;
(f) the inaccurate or incomplete transmission of any call or any email;
(g) any other matter which relates to this agreement.
14.2 Voicecom Technologies Ltd’s liability to the customer under or in connection with this agreement, for any loss or damages which the customer incurs as a direct result of Voicecom Technologies Ltd’s failure to meet any of it’s obligations under this agreement or for any negligence by Voicecom Technologies Ltd in relation to the supply of the Services, will be limited to the value of 3 average months’ Services used by the customer under this Agreement for all events occurring in any 12 month period.
14.3 If the customer uses another service provider’s services during any period when the Services are not fully operational, Voicecom Technologies Ltd is not liable to pay or reimburse the customer for any amount the customer may be charged by that service provider.
14.4 No other network operator and/or third party supplier (including their officers, employees, contractors and agents) will be liable to the customer for loss or damage of any kind arising from the customer’s use of the Services. This clause creates a right and benefit that other network operators and/or suppliers can enforce as a defence to any claim.
14.5 Apart from the warranties expressly given to the customer in this agreement, all other warranties, express or implied, are excluded to the extent permitted by law.
15.1 The customer may at times supply Voicecom Technologies Ltd with personal information, for example, when the customer applies to become a customer of Voicecom Technologies Ltd. Voicecom Technologies Ltd may also obtain personal information from the customer’s use of the Services.
15.2 The customer agrees that Voicecom Technologies Ltd may:
(a) use the customer’s personal information and, where Voicecom Technologies Ltd deems appropriate, disclose it to third parties if this is required for it to provide the customer with the Services; for credit checking and collection; and/or to communicate with the customer about Voicecom Technologies Ltd’s current and future services;
(b) share information about the customer and their use of Services with other third party suppliers to provide the Services and to comply with interception, capability, security, fraud investigation co-operation or emergency response requirements; and
(c) Voicecom Technologies Ltd’s third party suppliers may use information about the customer and their use of the Services for the purposes described in (b) above.
15.3 Any personal information Voicecom Technologies Ltd collects is kept at their offices at Level 3, 8Nugent Street, Grafton, Auckland. The customer is entitled to see any information Voicecom Technologies Ltd holds about them and to request that any incorrect information be corrected.
15.4 Voicecom Technologies Ltd may record or monitor calls between it and the customer to verify information and for staff training purposes.
- CHANGING THESE TERMS/VARIATIONS TO CUSTOMERS CONTRACT
16.1 Voicecom Technologies Ltd may vary these terms from time to time and will endeavour to give the customer 21 days’ notice. Voicecom Technologies Ltd will inform the customer of any variation to the terms and conditions either by email, post, notification in major daily newspapers or via Voicecom Technologies Ltd’s website. The latest terms and conditions are available for viewing on Voicecom Technologies Ltd’s website www.voicecom.co.nz
16.2 Voicecom Technologies Ltd may notify the customer of any variation or update to their contract by email. Upon Voicecom Technologies Ltd receiving acceptance of the variation to the contract from the customer, the customer’s contract shall be updated.
- SERVICES PROVIDED BY THIRD PARTIES OVER THE NETWORK
17.1 Voicecom Technologies Ltd takes no responsibility for the accuracy, completeness or currency of any content or material or services that the customer may access or have provided to the customer by a third party through the Services or for any charges that the customer may incur by their use of such content, materials or services.
17.2 Voicecom Technologies Ltd are not responsible for:
(a) ensuring that the information the customer accesses or makes available through using the Services will be private or secure or free from viruses or other harmful things;
(b) any transactions the customer enters into through use of the Services or any dealings between the customer and any advertisers or other third parties using the Services or the customer’s participation in any promotions;
(c) any delay in receipt of information the customer selects for transmission to their mobile phone; and
(d) fixing any faults in any part of the Internet beyond Voicecom Technologies Ltd’s network.
18.1 If the customer wishes to notify Voicecom Technologies Ltd of anything the customer can do so by emailing email@example.com or by calling 0800 864 232. Voicecom Technologies Ltd may require the customer to confirm in writing any advice given over the phone.
18.2 If Voicecom Technologies Ltd wishes to communicate with the customer or notify them of anything it may do so by post, phone, facsimile or email to the last known address or number held for the customer.
- PERSONAL PROPERTIES SECURITY ACT 1999 (PPSA)
19.1 The customer may require Voicecom Technologies Ltd to provide certain equipment to them to enable the customer to use the Services.
19.2 If Voicecom Technologies Ltd provides any equipment to the customer, the customer agrees that:
(a) they will not sell, lease, dispose of, or allow any other person to take a security interest in the equipment; and
(b) Voicecom Technologies Ltd can register a financing statement on the Personal Property Securities Register (PPSR) to reflect their interest in the equipment.
19.3 Where Voicecom Technologies Ltd exercises its right to register a financing statement, the customer also agrees to:
(a) provide such information as Voicecom Technologies Ltd reasonably requests to enable it to register a financing statement on the PPSR; and
(b) inform Voicecom Technologies Ltd immediately in writing if the customer intends to change their name, address or contact details.
19.4 The customer waives its rights under sections 114(1)(a), 116, 117, 119, 120(2), 121, 125, 126, 127, 129, 131, 132, 133, 134 and 148 of the Personal Property Securities Act.
- FORCE MAJEURE
20.1 Voicecom Technologies Ltd will not be liable for any delay or failure of the Services or for any loss or damage from such delay or failure to the extent that it was caused, in whole or part, by an act of God, war, terrorism, civil disobedience, riots, strike, industrial stoppage or unrest, fire, volcanic eruption, earthquake, shortage of suitable labour, materials, equipment or energy or any other event